The Office of the Registrar supports the core functions of the University's academic division including course registration, student academic records, course schedules, academic catalogs, transcripts, licensure, student directory information and more.


Concordia University Chicago has adopted a variant of the traditional "Carnegie Unit" as a measure of academic/educational credit. This unit is known in the University by the familiar term, "semester credit hour," and is the primary academic measure by which progress toward a degree is gauged. It is recognized that such a unit measures only a part, albeit a major part, of a composite learning experience, based upon formally structured and informal interactions among faculty and students.

The semester credit hour is usually based on the number of classroom hours per week throughout a term. The Carnegie Unit defines a semester unit of credit as equal to a minimum of three (3) hours of work per week for a semester (a minimum of 50 minutes of seat time per week for a semester [every 60 minutes of instruction with 10 minutes break]). This means that one (1) unit of credit equates to 150 minutes of student work per week (1 hour in class seat time activity such as lecture with 10 minutes break plus 2 hours of homework/independent work [50 minutes X 2] or 3 hours of lab) for 15 weeks (not including final).

Instruction or Contact Hours

Credit/Course

Term Length (Weeks)

Total Instruction Hours

1 Credit Course

15 weeks

12.5 instruction hours

2 Credit Course

15 weeks

25 instruction hours

3 Credit Course

15 weeks

37.5 instruction hours

4 Credit Course

15 weeks

50 instruction hours

 

 

Lecture/Seminar/Discussion Classes (F2F and Online Synchronous)

Credit Hours

Total Contact Hours

Total Contact Minutes

15-week

8-week

 

1 credit hour

12.5

750

1 day/week at 50 minutes

1 day/week at 90 minutes

2 days/week at 50 minutes

 

2 credit hours

25

1500

1 day/week at 100 minutes

2 days/week at 50 minutes

3 days/week at 35 minutes

1 day/week at 180 minutes

 

 

3 credit hours

37.5

2250

1 day/week at 150 minutes

2 days/week at 75 minutes

3 days/week at 50 minutes

1 day/week at 280 minutes

2 days/week at 140 minutes

 

4 credit hours

50

3000

2 days/week at 100 minutes

3 days/week at 65 minutes

4 days/week at 50 minutes

N/A

 

Lecture/Seminar
One (1) lecture (taught) or seminar (discussion) credit hour represents one (1) hour per week of scheduled class/seminar time and two (2) hours of student preparation time. Most lecture and seminar courses are awarded three (3) credit hours. Over an entire semester, this formula represents at least 45 hours of class time and 90 hours of student preparation.
Contact/Credit Hour Ratio: 1 Contact Hour = 1 Credit Hour (1:1)

Laboratory
One (1) laboratory credit hour represents three (3) hour per week of lecture or discussion time plus 1-2 hours per week of scheduled supervised laboratory work, and two (2) hours of student preparation time. Laboratory courses are offered a supplement to another course component such as a lecture. This calculation represents at least 45 hours of class time, between 15 and 30 hours of laboratory time, and 90 hours of student preparation per semester.
Contact/Credit Hour Ratio: 3 Contact Hours = 1 Credit Hour (3:1)

Lecture and Laboratory
A course that requires the combined attributes of a Lecture course and a Lab course.
Contact/Credit Hour Ratio: Contact hours should be an aggregate of the contact hours for lecture and lab based on the existing lecture and lab contact hour guidelines.

Internship, Practicum, Field Experience
Practicum, internships and field experience are course component types in which a faculty member regularly interacts and directs student outcomes with periodic contact, but where the actual learning environment takes place off-campus at an approved site. The learning experience will typically involve a site supervisor or preceptor and directed activity/learning will occur outside of a lecture setting. Minimum credit hours are determined based on faculty instructional time and student outside work time. The faculty member or program director responsible for the experience is required to keep records of amount of supervised work/instructional time and student outside work time so that contact hours can be calculated.
Contact/Credit Hour Ratio: Credit and contact hours are determined on an academic program basis with the assigned faculty member and department head.

Clinical
A course requiring medical- or healthcare-focused experiential work where students test, observe, experiment, or practice a field or discipline in a hands-on or simulated environment.
Contact/Credit Hour Ratio: Credit and contact hours vary depending on the requirements for the clinical experience, but the minimum standard of 750 contact minutes per semester per credit applies.

Physical Activity
A course requiring students to participate in physical training, physical conditioning, or other physical exercise activities, sports, or games. The physical activity develops fundamental psychomotor skills and health-related fitness components.
Contact/Credit Hour Ratio: 2 Contact Hours = 1 Credit Hour (2:1)

Dissertation
Faculty-supervised student development and completion of an original research topic in the student’s major area and defense of the dissertation proposal and the dissertation.
Contact/Credit Hour Ratio: Credit and contact hours are determined on an academic program basis with the assigned faculty member.

Directed Study
Courses of study designed in instances where enrollment has fallen below established standards, but under conditions where a student or students require that course be offered to progress academically (such as the need for a particular course in order to graduate). In such instances, the faculty member will work with the student(s) to arrange meeting times which may or may not match the published course schedule. In all such instances, such courses must match the minimum instructional time and minimum out of class student work per week using the examples listed above.

Contact/Credit Hour Ratio: 1 Contact Hour= 1 Credit Hour (1:1)

Independent Study
A course requiring students to participate in individualized, independent, directed, or guided studies under the supervision of an expert or qualified representative of the field or discipline that cannot be otherwise classified as Internship, Field Experience, Practicum, Recital, Performance, or Ensemble. Independent Study Application and Study Proposal required.

Contact/Credit Hour Ratio: Credit and contact hours are determined on an individual student basis with the assigned faculty member and department head.

Music Courses
In general, music courses follow the credit hour standard adopted by the University: one (1) credit hour of credit is given for one (1) hour of lecture plus two (2) hours of student preparation each week for a minimum of 15 weeks per semester.
Contact/Credit Hour Ratio: 1 Contact Hour = 1 Credit Hour (1:1)

Musical Ensembles
Musical ensembles are regarded as laboratory courses: one (1) credit hour given for a minimum of two (2) hours minimum of supervised rehearsal time per week, in addition to the required performances each semester.
Contact/Credit Hour Ratio: 2 Contact Hour = 1 Credit Hour (2:1)

Applied Lessons
Applied lessons require a 30-minute one-on-one session with the instructor each week plus three (3) hours of practice outside of class each week for one (1) credit hour. All upper division applied lessons require one (1) full hour of instruction and 5-6 hours of practice each week.
Contact/Credit Hour Ratio (1000 & 2000): 0.5 Contact Hour = 1 Credit Hour (0.5:1)
Contact/Credit Hour Ratio (3000 & 4000): 1 Contact Hour = 1 Credit Hour (1:1)

Concordia University Chicago has authorized the National Student Clearinghouse to provide enrollment and degree verifications on its behalf. Students may request degree verification in one of two ways:

  • Online: www.degreeverify.org
  • By Mail:
    National Student Clearinghouse
    2300 Dulles Station Boulevard, Suite 300
    Herndon, VA 20171

Dual credit allows for eligible high school students with junior or senior status from select partnering high schools to earn both high school and college credits at the same time.

Dual Credit Benefits

  • Save time by successfully completing college-level courses.
  • Save money by successfully completing college-level courses.
  • Create an official college transcript.

Application Process

Please note all paperwork must be received and approved in order to be processed.

Course Offerings

  • Walther Christian Academy (students take courses on CUC’s campus)
    • Fall:
      • ENG 1100 English Composition (Tuesday and Thursday 8 – 9:15 a.m.)
      • PSY 1000 General Psychology (Monday, Wednesday, and Friday 8 – 8:50 a.m.)
      • COM 1100 Speech Communication (Tuesday and Thursday 8 – 9:15 a.m.)
      • MUSE 3930 Schola Cantorum (Monday, Wednesday, and Friday 11:30 a.m. – 12:30 p.m.)
    • Spring:
      • ART 1100 Introduction to the Visual Arts (Tuesday and Thursday 8 – 9:15 a.m.)
      • COM 1100 Speech Communication (Tuesday and Thursday 8 – 9:15 a.m.)
      • PHI 2010 Primer in Philosophy (Monday, Wednesday, and Friday 8 – 8:50 a.m.)
      • ENG 2000 Writing about Literature (Monday, Wednesday, and Friday 8 – 8:50 a.m.)
      • THR 1100 Introduction to Theater (Tuesday and Thursday 8 – 9:15 a.m.)
      • MUSE 3930 Schola Cantorum (Monday, Wednesday, and Friday 11:30 a.m. – 12:30 p.m.)
    • Rockford Lutheran School (student complete online asynchronous courses)
      • Fall: ENG 1100 English Composition
      • Spring: ENG 2000 Writing about Literature
    • Oak Park River Forest High School (students take courses on CUC’s campus)
      • Fall: EDUC 1050 Introduction to American Education (Tuesday and Thursday 8 – 9:15 a.m.)
      • Spring: EDUC 2020 Human and Cognitive Development (Tuesday and Thursday 8 – 9:15 a.m.)

Please refer to the catalog for course descriptions.

Students can now access their complete and verified Concordia University Chicago education record through Myhub; a free, secure, and portable online application provided by the National Student Clearinghouse.

Current Students: should access their Myhub account through their CUConnect portal.

Past Students and Alumni: can access their Myhub account by going to https://www.myhub.org/home, and creating an account using either their Linkedin or Google account.            

For further instructions please refer to the Myhub Student User Guide. If you have additional questions you can contact the Office of the Registrar at registrar@cuchicago.edu or at 708-209-4078.  

Please note students who attended prior to 2000 may not have access to Myhub.

The Family Educational Rights and Privacy Act (FERPA) is a Federal law which governs the institutions confidential maintenance of student education records.

View CUC's Full FERPA Policy

Diploma Reorder Request (PDF)

If you would like an ADDITIONAL copy of your diploma please complete the attached form and return it to Registrar@CUChicago.edu. If you have recently graduated, your diploma will automatically be ordered at the end of the Final Audit time frame.  Please refer to the Prospective Completer communication sent by email upon the submission of your Intent to Graduate for exact dates.

Change of Personal Information Form (PDF)

Additional forms for current students, faculty and advisors can be found on the Concordia Connect portal. Once logged on, go to the “Resources” tab and search for "Registrar" to find the necessary documents.

Guest Student Categories

  1. Students in good standing from another college or university who wish to take coursework at Concordia University Chicago and transfer such work back to their primary institution
  2. Students interested in taking courses to meet course deficiencies for teacher certification as prescribed by the state
  3. Students pursuing a non-degree seeking track who wish to take courses for the purpose of personal enrichment and/or for employment promotion opportunities
  4. High school students enrolled in college-level courses
  5. Students enrolled in the 55+ Program
  6. Employees of Concordia University Chicago who desire a non-degree seeking track

Required Documentation

Category 1: The student must submit to the Office of the Registrar a completed Undergraduate Guest Student Application, proof of enrollment as a student in good standing from the primary institution via an official transcript, and an Add/Drop form in order to be considered for admission. All prerequisite courses must be met or the approval by chair is needed.

Category 2: The student must submit a copy of the deficiency statement issued by the state of Illinois, a completed Undergraduate Guest Student Application, proof of enrollment as a student in good standing from the primary institution via an official transcript, and an Add/Drop form to the Office of the Registrar to be considered for admission. All prerequisite courses must be met or the approval by chair is needed.

Category 3: The student must submit to the Office of the Registrar a completed Undergraduate Guest Student Application, proof of enrollment as a student in good standing from the primary institution via an official transcript, and an Add/Drop form to the Office of the Registrar to be considered for admission. All prerequisite courses must be met or the approval by chair is needed.

Category 4: The high school student must be of junior and/or senior status, have written approval from the high school student’s counselor and/or principal, a completed Undergraduate Guest Student Application, and an Add/Drop form to the Office of the Registrar to be considered for admission. All prerequisite courses must be met or the approval by chair is needed.

Category 5: The student must be at least 55+ years old. 55+ students taking classes for audit must declare this when they register (please note in order to be eligible for the discounted rate student must enroll in auditable courses). The student must submit a completed Undergraduate Guest Student Application and an Add/Drop form to the Office of the Registrar to be considered for admission. All prerequisite courses must be met or the approval by chair is needed.

Category 6: The employee must complete the Guest Student Application and verify high school graduation or successful completion of the GED. The employee must submit a completed Undergraduate Guest Student Application, an official transcript (either high school, successful completion of the GED or college), and an Add/Drop form to the Office of the Registrar to be considered for admission. Employees seeking degree or certification programs must apply through the appropriate admission office.

Application Process

Please note all paperwork must be received and approved in order to be processed; degree-seeking CUC students receive priority registration.

Resources

Contact Information

Please contact the Office of the Registrar at Registrar@CUChicago.edu with questions about the application and registration processes. Please direct any questions about billing/tuition to the Office of Student Business Services at Student.Accounts@CUChicago.edu.

For current students, all grades are available through Concordia Connect on your unofficial transcript. Once logged on Concordia Connect, click on the "My Info" tab, and your grades will be listed there.

Once you have completed a program leading to state licensure, Concordia-Chicago's Licensure Officer will contact you once your licensure has been processed on your ISBE account.

Contact the Office of the Registrar at 708-209-4078 or licensure@CUChicago.edu for more information.

Undergraduate

Bachelor’s Degree

a minimum of 120 semester hours

General Education Core Curriculum (GECC requirements per the Illinois Articulation Initiative aka IAI)

Source: https://itransfer.org/courses/gecc/geccpackage.php

37 – 41 semester hours

 

University Requirements (COL 1995 and/or Theology requirements)

a minimum of 6 semester hours

Major

a minimum of 31 semester hours

Minor

a minimum of 18 semester hours

Certificate

a minimum of 2 semester hours 

Graduate

Master’s Degree

a minimum of 30 semester hours

Education Specialist Degree

a minimum of 30 semester hours

Doctoral Degree

a minimum of 60 semester hours

Certificate

a minimum of 12 semester hours

Endorsement

a minimum of 12 semester hours

Approval

a minimum of 12 semester hours

Administrative Drop and Withdrawal

Admission

Anti-Discrimination and Anti-Harassment

Attendance

Attendance for Denied Admission

Blackboard Retention

Collection

Family Educational Rights and Privacy Act (FERPA)

Grade Appeal

Honor Code

Housing

Immunization

Incomplete

Leave of Absence

Parking

Physical or Financial Hardship Withdrawal

Privacy

Readmission

Received Document

Registration

Satisfactory Academic Progress

Student Identity Policy

Title IX

Transfer

Tuition Refund

Undergraduate Students Enrolling in Graduate Courses

University Withdrawal

Vacations

Withdrawal and Return of Title IV

Transcript Request Process

Current or former CUC students who require an official transcript (for themselves, an employer or other educational institution) are required to submit an official request as outlined below. Transcript consist of a student's complete undergraduate and/or graduate academic history. For current students, the transcript will show past, current and future courses (if a student is registered for the next semester). Current and future courses will appear as “in-progress.”

Ordering Official CUC Transcripts Online

  • Ordering (via our third-party vendor, the National Student Clearinghouse)
    • Ordering is available 24 hours a day: Request an Official Transcript
    • Refer to the steps found in our online user guide.
    • Delivery Method: Students who attended CUC before 2000 only have the option to receive their transcripts by mail. Students who attended the university after 2000 may choose to receive their documents by either email or mail. Transcript(s) sent by mail will be processed by the USPS (please note: tracking numbers are NOT provided).
    • Students who prefer to pick up their transcript(s) from the Office of the Registrar after placing an order must first select “mail” during the form submission process and then send an email as soon as possible to Registrar@CUChicago.edu stating they will be picking up the transcript on campus.

  • Processing Details - During the ordering process, requestors will be asked “When do you want your transcript processed?” Please refer to the definitions below to help make your selection:
    • “Current-As Is” - choose this option if you want you want your transcript now, or if your degree/grades have already been posted/awarded.
    • “After Grades are Posted” - choose this option if you are currently enrolled and your final grades have NOT been posted. Your transcript request will be released shortly after your grades have been posted.
    • “After Degree Awarded” - choose this option if you are currently enrolled/soon to graduate and your degree has NOT been awarded. Your transcript request will be released shortly after your degree has been awarded.

Ordering Unofficial Transcripts

  • Current students may request unofficial transcripts via the CUConnectportal under the "Academics" tab.
  • Former students may request unofficial transcripts via the Request for Unofficial Transcript form.
    • There are three ways to receive your transcript:
      • Mail
      • Email
      • Pick-up on campus (we will send email when the transcript is ready)

PLEASE NOTE: CUC transcript order requests may NOT be made via email, fax or the phone. Also, any transcript(s) that are requested to be received by mail will be processed by the Office of the Registrar within 2 to 5 business days from receipt of the order, with an additional delivery time according to USPS standards (please plan accordingly).

When submitting a transcript request the student assumes all responsibility for the following:

  • Ensuring that the recipient can and will accept the chosen method of transcript delivery
  • Providing the correct mailing address and/or email address
  • Meeting the recipient's deadlines for submission of the transcript
  • Ensuring that the recipient opens an electronic transcript within 30 days, per the National Student Clearinghouse guidelines

Other important things to note when ordering transcripts:

  • No third party may request a student's transcript without the student's written permission and signature or power of attorney.
  • If you have any other questions, contact the Office of the Registrar at 708-209-4078 or Registrar@CUChicago.edu.

TES stands for Transfer Evaluation System. It is an extremely helpful tool in which faculty, staff, and students can determine which courses will transfer into Concordia University Chicago (CUC). Within TES users will be able to review course subjects, course titles, course descriptions, and credit hours side-by side, making it a valuable resource.

Please note that the university is constantly working to build and expand its transfer database in TES, therefore, if you do not see a course and/or institution listed, please contact the Office of the Registrar at transferequivalency@CUChicago.edu, where staff will be happy to review your questions.

Access TES

Download TES User Guide

Addison Hall, #155
708-209-3165
Fax: 708-209-3176
Registrar@CUChicago.edu

Spring/Fall Semester Hours

Monday: 8 a.m. - 4:30 p.m.
Tuesday-Thursday: 8 a.m. - 5 p.m.
Friday: 8 a.m. - 4:30 p.m.

Summer/Break Hours

Monday-Friday: 8 a.m. - 4:30 p.m.