General Information

Coronavirus 868x248.jpg

Coronavirus (COVID-19) Information

As of Friday, April 3, the University's protocol in response to COVID-19 is as follows:

Concordia University Chicago is closely monitoring information related to the international outbreak of Coronavirus (COVID-19). Officials from the University’s Emergency Response Team, Dean of Students Office, Human Resources, Public Safety, Facilities, Campus Health Clinic and other key offices are actively reviewing and updating related procedures, and are preparing to respond as needed. CUC’s team continues to work in conjunction with federal, state, and local health authorities, to provide information and implement policies intended to ensure the continued health and safety of our community. The health and well-being of the campus community remains the University's top priority.


Campus Operations - Through April 30

  • The University remains operational, with limited on campus staff, as we continue to provide support to our students and all members of the CUC community.
  • All campus buildings are closed to the public.
  • Employees have been strongly encouraged to take advantage of broad telework options, which limit on campus, face-to-face interactions.
  • The campus Barnes & Noble Bookstore is closed to the public
  • All athletic facilities, including outdoor fields, indoor gymnasiums and the fitness center are closed.

Traditional Undergraduate Students

  • All undergraduate courses that meet face-to-face (including hybrid courses) will move to an e-learning format from through the end of the current term. Individual faculty members will inform students of the specific e-learning technologies to be employed.
  • All future traditional undergraduate students should contact the Office of Undergraduate Admission with any questions or concerns regarding Fall 2020 or future term enrollment.

ADP

  • All ADP courses are already in an e-learning format and will continue without interruption through the end of the current term.

Graduate Students

  • All graduate courses that meet face-to-face (including hybrid courses) have moved to an e-learning format through the end of the current term. This includes courses taught at off-campus cohort and extension sites.
  • Graduate courses that currently meet online will continue without interruption.

Early Childhood Education Center (ECEC)

  • The ECEC is close completely from Tuesday, March 17 through Tuesday, April 7.
  • This closure applies to all full-day and part-day classes for children of all ages.

Internships/Practica/Student Teaching/Field Work

  • Participants should follow protocols of the partner sites. 

University Events, Athletics, and Extracurriculars

  • All on campus, face-to-face events and activities scheduled through the end of the current term have been cancelled.
  • Per the Northern Athletics Collegiate Conference, all remaining athletic competitions for the 2019-2020 academic year are cancelled.

Spring Commencement

  • Spring Commencement, scheduled for May 9, has been postponed.
  • Postponement will not affect anyone’s graduation from Concordia-Chicago, as all students who are eligible to graduate in May will do so.
  • The University is determining options to support the participation of affected students in a future ceremony.
  • May 2020 Graduation Candidates - Read the detailed memo

Residence Halls and Foodservice

  • The following move-out options are available:
    • Immediate check out is available between 9 a.m. and 6 p.m. on any date from Tuesday, March 17 through Sunday, May 10.
    • Student workers approved to continue working on campus may apply to stay in the residence halls through May 10 or through the end of their employment. Students who need to remain in the halls must complete the online Extended Stay Housing Form. Individual student workers will be contacted by their supervisors this week to determine the status of their employment.
    • Students who exhibit extenuating circumstances, including those who cannot return home or have no other housing options, may apply to stay in the residence halls through May 10. Students who need to remain in the halls must complete the online Extended Stay Housing Form.
  • Foodservice will be provided to students who remain on campus.
  • Any necessary refunds for residential students will be calculated on a pro-rated basis, adjusted for financial aid if appropriate. Please be patient as this will take some time.

Bookstore

  • The campus Barnes & Noble Bookstore is closed to the public.
  • Textbooks rented from the Barnes & Noble campus bookstore are still due the last week of classes.
  • Textbooks may be returned by UPS for free. Barnes & Noble has emailed students with a link to
  • print a UPS return label.
  • Students who did not receive a return label via email should call the campus bookstore at 708-209-3173.

Employees

  • Faculty are strongly encouraged to use the extra week to further prepare for a move to a full e-learning environment. An Academic Continuity Resources webpage has been developed to assist with the transition to a complete e-learning environment.
  • Faculty may teach in the e-learning environment either from on-campus offices or from external locations.
  • Staff are encouraged to work from home after completing the telework protocol. Read the associated memo.

Travel Reporting Requirements

  • All individuals are now required to report all domestic AND international travel, whether it is University-sponsored or for personal reasons. Travel must be reported via CUC’s Travel Self-Reporting Form.
  • All University-sponsored international travel is cancelled through May 31.
  • All other Univesity-related travel is cancelled unless such travel is directly associated with bringing in future revenues or is required by the LCMS/CUS.
  • University-sponsored, essential travel must be pre-approved by the Risk and Travel Management Coordinator.

Track and Field Access

  • The track and field facility will be closed to the public beginning on Wednesday, March 18 and until further notice. Read more.

Confirmed COVID-19 Cases and Mandatory Reporting

Confirmed cases and/or direct exposure to COVID-19 within CUC's faculty, staff and students is as follows:

  • One confirmed case of COVID-19 among adjunct faculty
  • One case of direct exposure to a confirmed case of COVID-19 among staff

Read the related memo.

Employees and students who have been directly exposed to a confirmed COVID-19 case or received a positive diagnosis themselves are asked to:

  • Employees notify the Office of Human resources in writing (hr@CUChicago.edu)
  • Students notify the Dean of Students office in writing (dos@CUChicago.edu)
  • Indicate the date that symptoms were first identified and/or that a positive COVID diagnosis was received
  • Indicate all times that they were present on campus during the prior 14 days
  • Indicate all campus locations that they were present at during the prior 14 days
  • Indicate all other employees and/or students with whom they had direct contact on campus during the prior 14 days

Communication to the CUC Community

Helpful Resources

Internal

External

Prevention

The CDC recommends the following to reduce your risk of exposure:

COVID-19 is in the same category as other similar virus outbreaks in recent years such as MERS and SARS. There is currently no vaccine to prevent COVID-19 infection. The best way to prevent infection is to avoid being exposed to this virus. However, as a reminder, CDC always recommends everyday preventive actions to help prevent the spread of respiratory viruses, including:

  • Wash your hands often with soap and water for at least 20 seconds. If soap and water are not available, use an alcohol-based hand sanitizer.
  • Avoid touching your eyes, nose and mouth with unwashed hands.
  • Avoid close contact with people who are sick.
  • Stay home when you are sick.
  • Cover your cough or sneeze with a tissue, then throw the tissue in the trash.
  • Clean and disinfect frequently touched objects and surfaces.

CUC Cleaning Procedures

Because we are in the midst of the traditional flu virus season, many campus practices to safeguard the health of students, faculty, and staff are already in place. Staff from Housekeeping, Facilities and Sodexo routinely disinfect touch-points such as tables, desks, faucets, doorknobs and handrails – throughout campus. Similarly, officials believe COVID-19 is effectively treated with the cleaning products currently used by the University.

If You Exhibit Symptoms

If you experience symptoms which you believe may be related to the COVID-19 and before seeking face-to-face care, you are strongly encouraged to call an off campus health clinic or your preferred healthcare provider for a preliminary screening and to schedule an appointment.

In addition, and to safeguard the campus community, persons traveling to areas that are listed on the CDC travel warning register (see Travel Reporting Requirements below) may be required to report any health issues and/or remain away from the campus for 14 days upon return to the U.S. to ensure that they have not contracted the COVID-19.

Additional information about local healthcare providers is available on the CUC Health Clinic webpage.

Frequently Asked Questions

The WHO has developed a list of Frequently Asked Questions to help assist the public in better understanding the COVID-19 outbreak.

Additional Questions

If you have additional questions or concerns related to your role as a student, faculty or staff member, please direct your inquiry to the following offices:

Traditional Undergraduate
Students and Parents
(Current)
Dean of Students Office
dos@CUChicago.edu

Traditional Undergraduate
Students and Parents (New for Fall 2020 or later)
Office of Undergraduate Admission
Admission@CUChicago.edu
708-209-3100

Graduate Students
Graduate Admission & Student Services
grad.admission@CUChicago.edu
708-209-4093

ADP Students
ADP Advising Office
ADPAdvising@CUChicago.edu

Faculty/Staff
Office of Human Resources
hr@CUChicago.edu
708-209-3512

ECEC Families
Early Childhood Education Center
crfecec@CUChicago.edu
708-209-3099