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Guidelines for Participation

Guidelines for Abstracts

Abstracts for both speaker and poster presentations should be submitted as word documents. The abstract should be approximately one page. Classroom instructors or faculty sponsors/advisors should have read and approved each abstract before it is submitted. If you have any questions consult your instructor and, if needed, you and/or your instructor may contact the Symposium Chairperson, Dr. Kathy Craft. Notification of acceptance or rejection of the abstract will be made after abstract submission is closed. 

The deadline for all abstracts is Friday, March 21, 2014. Click here to submit your abstract. 

The abstract page should include the following 6 categories of information clearly labeled, and a blank line should separate each category.

  • Title of paper
  • Presenter's name, major field, year in college, college or nniversity name
  • (Repeat line 2 for each co-author)
  • Faculty advisor or sponsor, college or university name
  • Every presentation must have a faculty sponsor even if the sponsor was not directly involved in the work being reported
  • Abstract text
  • Discipline in which the paper will be presented: Biology, chemistry, computer science, economics/business, humanities, mathematics, physics, psychology, sociology/anthropology
  • Type of work presented: Original research, secondary source or library research, off-campus experience, or other (please describe)
    • State the specific objectives of the paper
    • State where and how information was obtained (lab experiments, library, interviews, surveys, etc.)
    • Provide a brief statement of methods employed
    • Summarize results and conclusions (to the extent finished) and directions for future study
    • A laboratory experiment
    • A study of the published literature to find information on a subject of interest
    • A survey of people on or off campus to obtain their ideas, opinions or feelings
    • A re-analysis of data obtained by others to test new hypotheses or identify new insights
    • An investigation or study, using other research methodologies
    • An off-campus experience - or those who have had a significant off-campus activity, such as an internship, field experience, service learning, study abroad, etc.
    • Other significant learning experience in the discipline approved by a faculty sponsor
    • If you indicated that you will be using a plotter or a wide-format printer to make your poster, you will be given a 4 ft. by 4 ft. space on a poster stand (bulletin board) to display your poster. If you indicated that you will be using a trifold display presentation board, you will be provided with a table on which to stand the trifold. (Please note: bulletin board space is extremely limited, and will be assigned based on the date of the abstract submission.)
    • The top of the board should consist of an easy-to read title that includes the author name(s). The title lettering should be about 2" to 3" with subheadings 1/2" to 1" high.
    • All lettering should be legible from 5 feet away. The minimum type size you should use for text is 18 points. Text material can be printed at 12 points (1/8"), then enlarged on a copying machine to as large as 24 points (1/4") with no significant loss of clarity. This is an inexpensive way of producing neat-looking material.
    • The component parts should be numbered or have arrows that lead the viewer through the display.
    • Leave some open space in the design, and use elements of different size and proportions.
    • A large and/or bright center of interest can draw the eye to the most important aspect of the poster. Use of color can add emphasis and clarity.
    • Make illustrations simple and bold. Enlarge photos enough to show pertinent details clearly. 
    • Displayed materials should be self-explanatory, freeing you for discussion with viewers.
  • The text should be single-spaced. You may include sketches, diagrams, charts or anything that can be inserted into the document. You may use equations, figures, color graphics or maps as long as they are inserted into your abstract. Ancillary material not submitted in the abstract document will not be included on the web site.

    Suggestions Concerning Abstract Content

    Off-campus experience abstracts should briefly describe the location and nature and purpose of the group/organization where the student worked.If you have any questions regarding abstract preparation, see your faculty sponsor/advisor.


    Guidelines for Speaking Presentations

    Speaking presentations will be fifteen (15) minutes plus five (5) minutes for questions and answers. Moderators will terminate presentations that are too long and will start each presentation on time. You must arrive at your presentation room ten (10) minutes before the start of the Session to check in with the moderator and facilitate setup. The presentation equipment available in each classroom will be a PC compatible computer, ceiling-mounted LCD projector, speakers and an overhead transparency projector. Also in each classroom are a DVD player and VCR. If you bring a Mac computer we have the standard Apple DVI to VGA adapter. The PC computers are equipped with USB ports and all use Microsoft Office 2010. To access the Internet, each classroom has a data port and wireless access. However, we cannot guarantee that your room will have Internet access.

    As soon as you know of any special needs please contact the Symposium Chairperson, Dr. Kathy Craft.

    What to Talk About?

    Support Your Fellow Presenters!

    As you know, all presenters have invested time and energy in preparing for the symposium and deserve a positive experience. As participants, you are expected to attend presentations and to spend some time reviewing posters and talking with their presenters. Part of being a scholar is respecting your fellow scholars and taking an interest in their work.

     

    Guidelines for Poster

    The primary purpose of a poster presentation at a scientific meeting is the communication of information and ideas to one’s colleagues. The poster session provides an opportunity for informal individual discussions based on illustrative material. Abstracts of poster presentations will be posted on the Symposium Web site.

    An excellent poster is composed of good science, uncluttered and colorful design, legibility and brevity of text, and straightforward organization. A central tenet of good poster design is simplicity. Use a crisp, clean design and strong title. Do not tell the entire research history, present only enough data to support your conclusions and show the originality of the work. The text material should be extremely brief. The most successful posters display a succinct statement of major conclusions at the beginning, followed by supporting text in later segments.

    Suggestions

    If you have any questions about content and graphics talk with your faculty sponsor/advisor; if you and/or your faculty sponsor have questions about arrangements please contact the Symposium Chairperson, Dr. Kathy Craft.

    Note: the information submitted on this website will be exactly what is copied into the program brochure. Please check the accuracy of your submission.